Practical Information

Application period is now closed

Date and Place
 

The 31st CERN School of Computing will be held in Gjøvik University College,  Gjøvik , Norway, from Monday 25 August to Friday, 5 September 2008(1)

(1) Students will have to arrive on the Sunday 24 August and leave on the Saturday 06 September 2008.

Country

• Information on the entry requirements/visa, currency...: Before you go

• Information on the language, electricity...: When you arrive

• Information on Norway and Gjøvik

• The weather in Gjovik

• Currency calculator       (Bank machine available at the Oslo airport)

Participation

The School is open to postgraduate students and research workers with a few years' experience in elementary particle physics, in computing or in related fields.  The number of participants will be limited to 80.  Applicants may come from CERN Member States as well as from countries that are not Member States of CERN.
 

Personal contacts and informal discussions among the participants during leisure time are an important aspect of the School.  For this reason, participants are asked to note that they should not be accompanied by family members or friends.

Accommodation
Hotel Address
 

Participants will be accommodated in the Thon Hotel  situated in the town of Gjøvik and will be lodged in comfortable double rooms with private bathrooms (that is, they will share the double room with a schoolmate)

Thon Hotel

Strandgt. 15

NO-2815 Gjøvik

Norway

Tel:  +47 61 13 20 00

Fax: +47 61 18 05 64

Area Map

Language

The working language of the School will be English. There will be no simultaneous translation. Participants should therefore have sufficient understanding of English to enable them to benefit from the School.

Registration

Participants should reach for on-site registration during the afternoon or early evening of Sunday, 24 August 2008. 

Registration will take place at the reception of the Thon Hotel from 13:00 to 19:00.

• Participants should note that lunch on the day of arrival (Sunday 24 August 2008) is not provided, but the dinner is.

• The School will end on the morning of Saturday 06 September 2008,  after breakfast.

Travel

The Oslo Lufthavn airport is located at  100 km from Gjøvik and the Thon Hotel.

The train station as well the bus station are situated at 200m from the Hotel.

• Airport Area Map 

Time table: Airport Coaches from Oslo Lufthavn (airport) to Gjøvik - Linje 15 . (Price: 1 way ticket ~240NOK = ~31 euros - Tickets available by the bus driver - Payment in NOK cash only - Bank machines at the airport)

An alternative is to take the Airport Train to Oslo http://www.flytoget.no/eng/ (about 20 minutes - a high-speed train) and then jump on a train to Gjøvik. The train from Oslo to Gjøvik departs every two hours and spends about two hours on this trip. This alternative is 1.5 to 2 times more expensive than the direct transport of the airport coach

Train schedule: http://www.nsb.no/?lang=en_US or http://www.nsb.no/timetables/ or http://www.rutebok.no 

• Map of Gjøvik and the surroundings

Travel arrangements

Participants are on their own to organize their travel to and from the school location. The school does not organize travel tickets for participants.

Cost

The fee of the School is 1700 Euros per participant working in or affiliated to a public not-for profit organization (laboratory, institute, university, ... ). In the following we call such participants "academic participants". For participants working in for-profit companies, the cost is 2000 Euros.

Fee: What it covers

The total fee of the school (that is 1700 Euros for "academic participants"), should be paid to the account below prior to the school. This amount covers

• Tuition and handouts

• Lunch, two daily coffee breaks, dinner and accommodation in double rooms at the Thon Hotel, from dinner on Sunday, 24 August to breakfast on Saturday, 06 September 2008. 

• Some social activities, of which details will be given at a later time..

Note on meals

• Participants are warned that all meals except the closing dinner will have a common, buffet-style, menu. There will be no a-la-carte facility. It will not be possible to accommodate special dietary restrictions.

• The fee does not include travel expenses from the participants' working place to the Thon Hotel and back.

• Participants arriving before Sunday evening 24th of August or leaving after Saturday 05th of September will be entirely on their own: the school will neither arrange for their accommodation nor will cover any cost associated to their extended stay.

• Any extra cost incurred during the stay (including private excursions, private expenses at hotel, private transport costs, private meals, ...) will not be born by the school organization.

• Any cost incurred by a participant not following the official excursion or social  programme (e.g. meal cost of a participant not attending an excursion which includes a meal) will not be born by the school organization.

Method of
payment

The sum total fee (1700 Euros for academic participants. 2000 Euros for the other participants) should be paid prior to the school into the following account upon receipt of the letter of acceptance.

CERN Computing and Data
a/c no. 240-FP102816.3
UBS SA. Genève
CERN
CH-1211 Geneva 23
Switzerland.

Summary of Bank references

Subsidy and assiduity

The actual expenses per student exceed the  total fee of 1700 requested to "academic participants". The difference between  the actual cost and the  total fee is born by the school organization.  Academic participants are therefore subsidized, and complete assiduity to the entire scientific programme is mandatory.
 

Application

See How to apply for details.

Candidates should ensure that not only have they completed the web application form, but that a signed formal letter of reference (on formal headed paper from the applicant's institute/organization) from their professor or supervisor, reaches the School Administrator (Mrs Fabienne Baud-Lavigne) by 10th of May 2008 at the latest. 
To help you, we have prepared a model of Reference Letter ( Word version    )  that can be edited.

In addition, a certification form (PDF version   | Word version  ) must be filled in and signed by the applicant's professor or supervisor (and not by the applicant) and returned to Mrs. Fabienne Baud-Lavigne by 10th of May 2008.

The selection of the participants will be made by the Advisory Committee and participants will be informed of the outcome of their application by the middle of June 2008.

Note: applications are for the entire programme. It is not possible to register for one theme only.

Selection  of participants

The number of participants is limited to 80.

The selection of the participants will be made by the Advisory Committee and participants will be informed of the outcome of their application by the middle of June 2008.

Cancellation

The CERN School of Computing Advisory Committee reserves the right to refuse reimbursement of part or all of the fee in the case of late cancellation.  However, each case of cancellation would be considered individually.

Replacement

In all cases of withdrawal or cancellation, whether last-minute or otherwise, the choice of a replacement, if any, will lie entirely with the Advisory Committee and not with the laboratory or institute where the withdrawing participant works.

Liability and Insurance

By his or her registration in the CERN School of Computing the participant acknowledges that he or she takes note and accepts the above.

Enquiries
 

All enquiries and correspondence related to the School should be addressed to:

Mrs Fabienne Baud-Lavigne

CERN School of Computing

CERN IT Department

CH-1211 Geneva 23

Switzerland

Telephone:  +41 22 767 9136

Telefax:         +41 22 766 9125

E-mail:  Computing (dot) school (at) cern (dot) ch