Practical Information 2011

Registration is closed

Date and Place
 

The 34th CERN School of Computing will be held at the University of Copenhagen, Denmark from  Monday 15th of August to Friday 26th August 2011 (1)

(1) Students will have to arrive on the Sunday 14th August and leave on the Saturday 27th of August 2011.

Country Information

Practical information:

• Visas and Passports

• Travel & Transport

• Language

• Credit cards & Currency

• Electricity (check if you will need an adaptor)

• Postal Services

• Telephone

• Opening hours

• Smoking

• Weather

Participation

The School is open to postgraduate students and research workers with a few years' experience in elementary particle physics, in computing or in related fields.  The number of participants will be limited to 60 Applicants. They may come from CERN Member States as well as from countries that are not Member States of CERN.

Personal contacts and informal discussions among the participants during leisure time are an important aspect of the School.  For this reason, participants are asked to note that they should not be accompanied by family members or friends.

Campus details

Directions
Campus Map - PDF version

Note: Smoking is banned in all University buildings including teaching, research and library areas, offices, stairs, toilets and hallways.

Hotel nearby facilities

ATM	Nordea Bank	Across the hotel street,  left-hand side when exiting the hotel
	Jyseke Bank	Across the hotel street,  right-hand side when exiting the hotel
Pharmacy	Apotek	Vesterbrogade 8, Across the hotel street,  right-hand side when exiting the hotel
Small shop	"711" Store opposite to hotel	Vesterbrogade, Across the hotel street,  Iight-hand side when exiting the hotel Drink, ight food, toothpath, champoo, ... Open until midnight
Small shop	"711" Store, Railway station	Inside station, right hand side when entering the station As 711 Store opposite to hotel with larger choice.
Body products, light drugs	MATAS	Inside station, left hand side when entering the station
Laundry	Montvask	Istedgade 45 Four blocks from the hotel, on the left hand side when exiting the hotel
Dry cleaning		Vester Farimagsgade 3 One block from the hotel, on the right hand side when exiting the hotel
Large Mall	Fields	Take train at central station, platform 5, direction Copenhagen Airport 1st stop, Orestadt Opening hours: 10:00-20:00 Monday-Friday, 10:00-18:00 Saturday

Accommodation
Hotel address

Participants will be accommodated in Grand Hotel Copenhagen situated in the town of Copenhagen and will be lodged in comfortable double rooms with private bathrooms (sharing the double room with a schoolmate)

Rooms 

• Students will be lodged in a double twin room.

• Room service included on the cost of the room will comprise: towel and breakfast.

• Electricity (check if you will need an adaptor)

Language

The working language of the School will be English. There will be no simultaneous translation. Participants should therefore have sufficient understanding of English to enable them to benefit from the School.

Registration

Participants should reach the Grand Hotel Copenhagen for on-site registration during the afternoon or early evening of Sunday, 14th of August 2011. 

Registration will take place in the hall of the Hotel from 14:00 to 19:00  

For any late arrival, please inform Fabienne before Sunday 14th August 2011.

• Participants should note that lunch on the day of arrival (Sunday 14th of August 2011) is not provided, but the dinner is.

• The School will end on the morning of Saturday 27th August 2011, after breakfast.

Travel

Transport to and in Copenhagen

• Travel & transport

• Journey Planner

• Metro timetable

Copenhagen airport

• Copenhagen airport

• Map of Copenhagen Airport Facilities (Train station - Terminals...)

• How to travel by Metro to and from the airport

Railways

Copenhagen

• Map    -    Map from Central Train Station to Grand Hotel

• Visitor Centre

• Meet the Copenhageners

• Bike City

Travel arrangements

Participants are on their own to organize their travel to and from the school location. The school does not organize travel tickets for participants.

Cost

The total fees of the School is € 1300 per participant.

Fee: What it covers

The total fee of the school covers:

• Tuition and handouts

• Accommodation including breakfast and dinners in the Grand Hotel Copenhagen  from Sunday, 14th of August to the breakfast on Saturday 27th of August 2011.

• Lunches, and two daily coffee breaks on the campus from  Monday, 15th of August to Friday 26th of August 2011. 

• All organized social activities (sport, excursions, special dinners ...) of which details will be given at a later time.

Note on meals

• Participants are warned that all lunches and diners will have a common, buffet-style, menu. There will be no a-la-carte facility. It will not be possible to accommodate special dietary restrictions.

Fee: What it does NOT cover

• The fee does not include travel expenses from the participants' working place to Grand Hotel Copenhagen and back.

• Participants arriving before Sunday evening 14th of August or leaving after Saturday 27th of August a.m. will be entirely on their own: the school will neither arrange for their accommodation nor will cover any cost associated to their extended stay.

• Any extra cost incurred during the stay (including private excursions, private expenses in the hotel and on the campus, private transport costs, private meals, ...) will not be borne by the school organization.

• Any cost incurred by a participant not following the official excursion or social  programme (e.g. meal cost of a participant not attending an excursion which includes a meal) will not be borne by the school organization.

Method of
payment

The selected participants should pay the total fees prior to the school upon receipt of the letter of acceptance into the following account (the selection decision will ne notified to applicants by the beginning of June 2011):

For participants located at CERN with internal transfer capabilities: 

Internal "Third Party" transfer to the following CERN team code: T371098

For participants external to CERN: 

Subsidy and assiduity

The actual expenses per student exceed the total fees requested to participants. The difference between  the actual cost and the  total fee is borne by the school organization.  Academic participants are therefore subsidized, and complete assiduity to the entire scientific programme is mandatory.
 

Application

Application period is now closed

See How to apply for details.

Candidates should ensure that not only have they completed the Web Application Form, but that a signed formal letter of reference (on formal headed paper from the applicant's institute/organization) from their professor or supervisor, reaches the School Administration (Computing (dot) school (at) cern (dot) ch) by the 3rd of May 2011 at the latest.
To help you, we have prepared a model of Reference Letter ( Word version    )  that can be edited.

In addition, a certification form (PDF version   | Word version  ) must be filled in and signed by the applicant's professor or supervisor (and not by the applicant) and returned to Computing (dot) school (at) cern (dot) ch by 3rd of May 2011.

Note: applications are for the entire programme. It is not possible to register for one theme only.

Selection of participants

The number of participants is limited to 60.

The selection of the participants will be made by the Advisory Committee and participants will be informed of the outcome of their application by the beginning of June 2011.

Cancellation

The CERN School of Computing Advisory Committee reserves the right to refuse reimbursement of part or all of the fee in the case of late cancellation.  However, each case of cancellation would be considered individually.

Replacement

In all cases of withdrawal or cancellation, whether last-minute or otherwise, the choice of a replacement, if any, will lie entirely with the Advisory Committee and not with the laboratory or institute where the withdrawing participant works.

Liability and Insurance

Enquiries

All enquiries and correspondence related to the School should be addressed to:

E-mail:  Computing (dot) school (at) cern (dot) ch

Telefax:        +41 22 766 9125

Telephone:  +41 22 767 9136